Manage the program

The “Program” module lets you build a session’s agenda: conferences, keynotes, workshops, round tables… Each item has a schedule, a place, a category, and speakers.

The “Program” section of the sidebar contains four pages:

• “Program” — the program items (talks, sessions);
• “Speakers” — the people who speak;
• “Places” — rooms, stages, booths, and other spaces;
• “Program categories” — categories to classify and color items.

Create a program item

1. Open “Program” in the session sidebar, then select “Create item”.
2. Enter the “Title” — the “Slug” is generated automatically.
3. Choose the “Type” (Conference, Workshop, Keynote, Round table, Networking, Break, Ceremony, Entertainment, or Other) and optionally a “Category”.
4. Set the “Start” and “End” — the end must be after the start.
5. Select a “Place” and, if needed, a “Capacity” and a “Checkpoint” for access control.
6. Set “Website visibility” to “Published” so the item appears on public widgets, then select “Create”.

Tip

From the “Category” and “Place” dropdowns, the “+ Add category” and “+ Add place” options let you create a missing entry without leaving the form.

Assign speakers

Speakers are first created in the “Speakers” page (name, company, photo, biography, social links), then assigned to program items.

1. In the program list, open an item’s “⋯” menu and choose “Speakers”.
2. Select “Add speaker”.
3. Pick the speaker and their “Role”: Speaker, Co-speaker, Moderator, or Host.
4. Select “Add”.

Manage places

The “Places” page lists the session’s spaces: Room, Hall, Stage, Booth, Outdoor, Entrance hall, Virtual, or Other. Each place can have a capacity, an address, and a parent place to build a hierarchy (for example, a room inside a hall).

Manage categories

“Program categories” classify items and give them a color and an icon, useful to distinguish content types in the agenda.

Note

Program items, places, and categories have a “Draft” or “Published” status: only published items are visible on public surfaces. Records can also be translated via the “Translations” button.

How your dates and times are interpreted

When you import a file that contains dates and times (a conference program, but also any other import with schedules), Eveos needs to know what exact moment “10:00” refers to. The rule is simple: the times in your file are always read as local times of your event.

Your event’s local time is the reference

Every session has a time zone, set in its settings (for example Europe/Paris). That time zone is the reference used by the import.

You therefore have nothing to convert: you enter the time as it will be experienced on site, and Eveos takes care of the rest.

Examples for a session set to Europe/Paris:

Value in your file	Result displayed in Eveos
04/11/2026 10:00	4 November 2026 at 10:00 (Paris time)
04/11/2026 14h30	4 November 2026 at 14:30 (Paris time)
04/11/2026	4 November 2026 at 00:00 (Paris time)

Check the time zone before importing

The session’s time zone determines how your schedules are stored. Check it in the session settings before starting the import: an event in Montreal or Dubai obviously does not use the same time zone as an event in Paris.

Accepted date formats

You do not need a single strict format: common notations are recognised automatically.

Value in your file	Interpretation
04/11/2026 10:00	4 November 2026 at 10:00
04-11-2026	4 November 2026 at 00:00
04/11/2026 10h30	4 November 2026 at 10:30
2026-11-04T10:00	4 November 2026 at 10:00 (ISO format)
4 novembre 2026	4 November 2026 at 00:00 (French wording)
4 novembre 2026 9h	4 November 2026 at 09:00

When the day and the month are ambiguous, the day is always read first, following French usage: 04/11/2026 means 4 November, never 11 April.

Excel cells in Date/Time format

If your Excel file contains real Date or Date/Time cells, they are read as they are, including the time. No specific formatting is required: there is no need to convert your cells to text before importing.

Advanced case: dates with an explicit time zone

If a date in your file already specifies its own time offset, that offset is kept as is and the session’s time zone is not applied. This typically happens with files exported from another tool.

Value in your file	Result
2026-11-04T10:00:00+02:00	10:00 in Central European Summer Time, i.e. 09:00 in Paris
2026-11-04T10:00:00Z	10:00 in Coordinated Universal Time (UTC), i.e. 11:00 in Paris

Schedules look shifted?

If, after the import, all your schedules appear shifted by one or two hours:

1. Open the session settings and check the event’s time zone; correct it if needed.
2. Import the same file again, choosing the update duplicates option.
3. The schedules are recalculated and replaced, without creating duplicates.

Good to know

• You always enter the local time of the event, never a converted time or a UTC time.
• The session’s time zone is the only reference: check it before importing.
• Daylight saving changes are handled automatically based on each item’s date.
• A date that already carries a time zone (+02:00, Z…) is kept as is.

Continue with

• Import the program and speakers
• Understanding sessions
• Design a badge template